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Construction Project Management Software Solutions

microsoft 365

Say Goodbye to Post-It Notes with the New Microsoft Sticky Notes App

Microsoft Tips |

There was a time when you would track everything with Post-It notes. You would write notes and post them on your monitor or scatter them across your desk, lamp, printer, refrigerator, etc. Post-it notes were a quick, in-your-face way to keep track of all the tasks you needed to follow up on and even manage your passwords 😊.  Microsoft has been working behind the scenes to create this experience across your PC and mobile device with their Microsoft Sticky Notes app.

If you want an easy-to-use note-tracking app, read on to learn about the new Microsoft Sticky Notes app.

Post It Notes for Project Management

I remember when we used Post It notes to remind us of everything. We even used Post It notes to create all of the tasks and activities for a construction schedule during the pre-con/programming stages of a project. Those were the days😊. These days, notes have moved from paper Post-It notes to the cloud.

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If the paper Post-It technique still works for you, don’t read any further. But if you are open to a simple cloud note-taking app, Microsoft Sticky Notes is worth checking out.

Download the Microsoft Sticky Notes App

You can download the Sticky Notes app from the Microsoft app store.

You will need to sign up for the Microsoft 365 Insider Program to access the Pre-Release version I will discuss in this article. If you are not on the Insider Program, the good news is that Microsoft will release the new Sticky Notes app to everyone soon.

Features of Microsoft Sticky Notes

Some of the cool features of the Sticky Notes app include:

  • OneNote tie-in. You can create a sticky note from Microsoft OneNote. If you use OneNote, you will appreciate the integration so that all your notes are in one place.
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  • Sync across devices. If signed in, you can create a note on your PC or mobile device, and they will stay in sync. The Windows version of the app will also identify where the note was taken from (i.e., OneNote for Windows or your mobile device).
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Desktop vs. mobile

  • Screenshots. You can perform screen clippings and screenshots just like OneNote, and you can include a link to the location where you took the screenshot if it’s a web address.
  • Docking. You can drag a note into a separate window and place it anywhere on your screen, similar to placing Post-It notes on your monitor. Unfortunately, it doesn’t seem to hold where you put it after rebooting your PC.
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So, is Microsoft Sticky Notes worth using?

Sticky Notes is an excellent, easy-to-use note-taking tool that doesn’t have a lot of bells and whistles. Sticky Notes is a free app that will be upgraded from Notes in the future. The ability to sync across devices and OneNote makes it an excellent tool in your toolbox for when you need to log something quickly and maybe update for more details later. If you are comfortable with paper Post-It notes, then you do you. If you are already a OneNote or a Microsoft To Do user, I’m not sure I would switch.

Lydon Solutions is a premier Microsoft 365 services provider for the construction industry. We have been delivering solutions for over 15 years. If you are moving to Microsoft 365 or just need a little help, use the form below to request a free one-hour consultation.

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What is Microsoft Viva, and Does Your Construction Organization Need It?

Microsoft News |

Microsoft Viva is an integrated platform supporting connection, insight, purpose, and growth in your organization using Microsoft 365 and Teams. It is a suite of integrated applications to help manage and support your organization’s employees. Sounds like a great addition to all the other applications available to you in Microsoft 365, right? But is the juice worth the squeeze? Check out this article to find out more.

Microsoft Viva summarized

Microsoft released Microsoft Viva on February 4, 2021, describing it as the first employee experience platform to bring tools for employee engagement, learning, well-being, and knowledge discovery directly into the flow of people’s work. Microsoft sees this fragmented market as a $300 billion opportunity.

How construction employee engagement works today

In smaller construction organizations, employee communication is oftentimes informal. Smaller construction organizations may use email, paper, or just pick up the phone to communicate with employees. These organizations are often flat, so bureaucracy is low, and employees wear multiple hats, which can lead to higher employee engagement.

In larger construction organizations, people are physically spread out, and there are management layers and departments. Communication is more formal, knowledge is more siloed, and employees can feel more disconnected from each other and the company. Also, because of COVID, more and more employees are working remotely, which can exacerbate the sense of being disconnected.

Most larger construction organizations have some sort of IT infrastructure to share organizational information, tools, training, and goals with employees via an intranet or email. Support for this effort often falls under an HR department or supporting business unit. Depending on the size of the organization and the availability of resources, the frequency and depth of this communication will vary. Ultimately, the larger the organization, the more important employee engagement is to the success of individual employees as well as to the company overall.

Where does Microsoft Viva fit?

Microsoft has created a comprehensive suite of tailored applications under the Viva moniker that fall into four main areas:

  • Employee Communications and Communities
  • Workplace Analytics and Feedback
  • Goal Setting and Management
  • Learning and Knowledge Management

Within each category, Microsoft has identified one or more applications and specific features that can be implemented across the organization.

The availability of these applications and features will vary depending on your subscription. Click here to see a detailed comparison available by subscription level (PDF).

In a nutshell, if you have Microsoft 365 E3 or higher, you will get a standard version of Viva Connections, Viva Engage, Viva Learning, and Viva Insights. However, Viva Glint, Viva Pulse, and Viva Goals will require additional subscriptions.

Microsoft has released three additional paid Viva subscriptions to upgrade the standard features and add the additional applications:

  • Viva Suite ($12/user/month) – This is the catchall for additional features to the standard versions and includes Viva Amplify, Viva Pulse, Viva Glint, and Viva Goals.
  • Viva Workplace Analytics and Employee Feedback ($6/user/month) – This level includes additional features to Viva Insights and adds Viva Pulse and Viva Glint.
  • Viva Employee Communications and Communities ($2/user/month) – The most basic add-on level includes additional features for Viva Connections and Viva Engage, as well as Viva Amplify.

What features are in the Viva Categories?

Employee Communication and Communities

The Employee Communication and Communities category allows you to create communities and share content with employees. Think of this category as a way to communicate with your employees using chat, email, and websites.

The apps and features include:

  • Viva Engage. Remember Yammer? Microsoft purchased Yammer back in 2008 for $1.2B and rebranded it as Viva Engage. Viva Engage is a communication platform like Teams where you can chat with other employees and create communities of shared interest.
  • Viva Amplify. Provides tools for communication and publishing. You can create themed and templated SharePoint sites, run communication campaigns, manage audiences, and analyze engagement. Viva Amplify requires an additional subscription.
  • Viva Connections. Gives you a custom portal that surfaces people, tasks, company events, training, and more on a modern SharePoint site customizable by role.

Workplace Analytics and Feedback

The Workplace Analytics and Feedback category provides tools to analyze how well employees are engaging. Basically, it’s a way to survey, track, report, and analyze employee behavior. The apps and features include:

  • Viva Insights. Provides personal and employee work trends. Insights include Copilot Dashboards on Microsoft 365 adoption and learning, recommendations on productivity (such as meeting and communication habits), well-being (focus time, praise to and from colleagues, and quiet time), and teamwork (colleagues you have worked with and important contacts).
  • Viva Glint. Provides employee engagement and performance across the employee lifecycle with organization-wide surveys. Viva Glint is similar to Microsoft Forms but with much more enterprise features, analytics, reporting, and AI.
  • Viva Pulse. Centralized campaign management, publishing, and reporting to reach and engage employees. Viva Pulsa is an interesting tool where you can create campaigns much like marketing campaigns and target communications for your employees, review campaigns internally for approval, send messages via email, chat, or website link, and track metrics on engagement.

Learning and Knowledge Management

The Learning and Knowledge Management category empowers employees to grow and develop their professional skills. The idea is to connect to and centralize learning paths from multiple sources and encourage a culture of continuous improvement.

Viva Learning can connect to multiple LMS (learning management systems), such as LinkedIn, SharePoint, Word, PowerPoint, audio, and video, to create a catalog of classes for employees. The home page provides an overview of courses available, in progress, completed, and bookmarked.

Goal Setting and Management

The Goal Setting and Management category helps employees clarify strategies and goals, manage objectives and key results (OKRs), and understand priorities to improve business results. Goals and OKRs are formally tracked with clear success criteria with owners and visibility to their completion progress.

How Microsoft Viva can help construction organizations

Onboarding is an excellent example of how Microsoft Viva can offer improvements to larger construction organizations. If you think of your experience starting a new job, you probably remember the often fragmented tools, lack of training, and frequently outdated communication feeds. Keeping an employee engaged throughout the process and their entire career is critical to their success and integration into the organization.

  • Employee Communication and Communities. When your organization hires a new employee, you could add them to a Viva Engage community for construction where they can meet the team, be assigned a virtual mentor, and begin reaching out to content experts using chat. With Viva Amplify, the new employee would receive a welcome email linking to a new hire website with actions to be taken throughout the onboarding process. Viva Connections would be the new employee’s portal to collect all the actions they need to take to get acclimated with the organization, provide links to training, and provide a news feed about the organization and upcoming projects.
  • Workplace Analytics and Feedback. On a weekly or monthly basis, the employee would receive a survey via Viva Glint on how well they are integrating into the organization, areas for improvement, and opportunities for growth. Viva Pulse could provide target communications specifically to new hires so they are sent relevant information and next steps during the onboarding stage.
  • Learning and Knowledge Management. Your organization could use Viva Learning to curate a training regimen with LinkedIn training for general project management and standard software packages. The app could also surface in-house videos and PowerPoint training that employees need to complete as part of their onboarding cycle.
  • Goal Setting and Management. Employee goals could be added, such as completing the necessary training, visiting a job site, meeting with key stakeholders, finding a mentor, and reviewing guidelines and policies. Their manager and HR can evaluate progress against these goals throughout the onboarding process.

In summary, Viva could be an effective set of tools to better equip employees for successfully integrating into an organization throughout their careers. Lydon Solutions is always on the lookout for ways to improve efficiencies for construction organizations. If you are interested in implementing Viva, you can reach out for a free consultation using the form below.

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8 Reasons Why Construction Viz is the Ultimate Construction Management Solution for Microsoft 365

Construction Viz News |

Over on our Construction Viz blog, we had a series of posts explaining what set our project management software solution apart from the competition. We recap the eight key reasons below why Construction Viz is the perfect construction management platform for businesses like yours – especially if you are already leveraging the power of Microsoft 365.

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1. Get the Apps You Need, and Only the Apps You Need

Tired of paying for a bloated construction management system packed with features you never use? Construction Viz puts the power of choice back in your hands.

Every construction project is different, and your software should reflect that. Construction Viz offers a flexible, modular approach with over 50 apps, including 40+ industry-standard forms, allowing you to build a customized toolkit that perfectly matches your requirements.

Whether you need a single app or a comprehensive suite, Construction Viz empowers you to pay only for what you use, eliminating the frustration of a one-size-fits-all system.

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2. Securely Deploy Construction Viz Within Microsoft 365

Worried about the security of your construction project data in the cloud?

With Construction Viz, you're in control. Your data stays within your own Microsoft 365 environment, leveraging its robust security infrastructure and your existing SharePoint sites. No more relying on third-party servers or worrying about vendor dependencies – you maintain complete ownership and access to your valuable information.

Construction Viz gives you the peace of mind of knowing your data is protected by Microsoft 365's industry-leading security, all while benefiting from a streamlined construction management solution.

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3. Customize Construction Viz to Your Unique Needs

We understand that one size doesn't fit all when it comes to managing construction projects. That's why we designed Construction Viz with flexibility at its core, offering a range of customization options to ensure a perfect fit for your unique workflows.

From the Construction Viz Hub, you can easily tailor your experience by activating or deactivating apps and configuring them to your specific requirements. Leverage modular components to create custom apps, adjust settings to manage projects at the site level, and even utilize metadata files for truly bespoke solutions. This adaptability ensures that Construction Viz can grow and evolve alongside your business, meeting your needs today and well into the future.

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4. Best-in-Class Pricing

Frustrated with unpredictable licensing fees that eat into your profits? Construction Viz offers a refreshing alternative. Our transparent, user-based pricing model ensures you only pay for what you need, with no hidden costs or percentage-based fees tied to your project values.

Enjoy predictable costs, even as your company and projects grow. With Construction Viz, you have complete control over your budget. Choose the number of users and apps that align with your requirements and pay only for those selections. No more excessive fees for features you don't use or unexpected price hikes when your projects succeed.

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5. Intuitive and User-Friendly

Just like Microsoft 365, Construction Viz prioritizes ease of use. We understand that construction professionals have varying levels of technology experience, and your software shouldn't create additional hurdles. That's why Construction Viz is designed with an intuitive interface that's both user-friendly and efficient.

From the moment you log in, you'll be greeted by a clean, uncluttered design that prioritizes essential information and minimizes distractions. Navigate effortlessly through the platform with minimal clicks, finding the tools and data you need quickly and efficiently.

No need for extensive training manuals or complicated tutorials – Construction Viz empowers everyone in your organization to get up to speed quickly and maximize their productivity.

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6. Construction Viz Prioritizes Ownership and Security

Data security is non-negotiable, especially in today's environment of increasing cyber threats. With Construction Viz, you never have to worry about entrusting your sensitive project data to a third-party provider. Your data remains securely within your own Microsoft 365 environment, under your complete control, 24/7.

Construction Viz utilizes your existing SharePoint infrastructure to store project data, ensuring complete ownership and transparency. Access your data directly through SharePoint whenever you need it, with the ability to archive and back it up using Microsoft's robust security tools. Even if you decide to discontinue using Construction Viz, your data remains yours, safely stored within your Microsoft 365 tenant.

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7. Built by Construction Professionals for Construction Professionals

At Lydon Solutions, we don't just understand technology; we understand construction.  Our team comprises experienced IT professionals with real-world construction backgrounds, ensuring that Construction Viz is built with a deep understanding of the construction industry's unique challenges and workflows.

We've walked in your shoes, experiencing firsthand the frustrations of generic software solutions that fail to address the specific needs of construction projects.  That's why we've poured our collective expertise into Construction Viz, designing a platform that truly speaks the language of construction. Benefit from a solution crafted by professionals who understand your day-to-day realities, resulting in a tool that seamlessly integrates with your processes and empowers you to achieve optimal efficiency.

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8. Perfectly Integrated to Your Microsoft 365 Toolkit

You're already relying on Microsoft 365 to manage your construction projects, but are you truly maximizing its potential? Construction Viz elevates your existing tools with a suite of specialized apps tailored to the unique needs of construction professionals. Imagine a centralized platform where you can effortlessly manage documents, track progress, and collaborate with your team, all within your familiar Microsoft 365 environment.

Construction Viz offers a complete yet flexible solution that seamlessly integrates with SharePoint, Power BI, and Teams to create a truly unified and efficient workspace. Say goodbye to the complexities of building custom solutions from scratch and embrace the streamlined workflows that Construction Viz provides. With Construction Viz, you can optimize your Microsoft 365 experience and unlock new levels of productivity in your construction project management.

Learn More About Construction Viz

We've explored some of the key reasons why Construction Viz stands out as a powerful construction management solution for businesses utilizing Microsoft 365. But this is only scratching the surface. To truly understand the depth and breadth of Construction Viz's capabilities, we invite you to request a free demo using the form below.

And if you're new to Microsoft 365 or need assistance with implementation, our experts are here to help.  Schedule a free one-hour consultation below to discuss your specific needs and explore how we can optimize your Microsoft 365 environment for construction success.

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Is Your PC Acting up? Check Out PC Manager

Reviews |

So, you are out on a job site trying to get work done, but your PC is really slow. You check the internet connection, and it seems fine. What next?

Good news! Microsoft launched a new app called PC Manager. You might be wondering if there are already Windows settings for managing your PC. Yes, but this is better. How so? Read on to find out more.

Microsoft PC Manager App Features

I recently stumbled on a new PC Manager app on the Microsoft app store. I did a little research, found some videos, and thought I would try it.

Here are some highlights of the Microsoft PC Manager app:

  • An intuitive set of PC administration features organized in one modern application.
  • The health check option scans your PC to find areas to clean up temp files.
  • View a dashboard on your PC health.
  • Find large files that might be taking up too much storage.
  • Manage your Startup options and apps.
  • Uninstall apps.
  • Run a virus scan.
  • Check for Windows updates.
  • Manage browser settings.

So, is this new Microsoft PC Manager app a must-have? Not necessarily, but it will save a few clicks trying to find these settings on your PC. It is focused on administration tasks and is structured to navigate across protection, storage, and apps easily. I recommend trying it. If you do, let me know your thoughts.

Lydon Solutions is a full-service IT solutions provider focused specifically on Microsoft products for the construction industry. We specialize in delivering solutions using Microsoft 365 to save companies time and money. Fill out the form below to schedule a free one-hour demo.

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Is Microsoft Teams Premium worth it?

Reviews |

Most organizations that use Microsoft 365 are familiar with Microsoft Teams. It’s Microsoft’s communication and collaboration program released in 2017 to compete with products like Slack, WebEx, Zoom, and Goto Meeting, but with the added benefit of integration across the Microsoft 365 suite of applications. Microsoft Teams is essentially a one-stop shop where you can communicate with a project team and can access your project data.

What Does Microsoft Teams Premium Include?

In 2023, Microsoft released Teams Premium as an add-on subscription service to Teams. You might be wondering what could warrant an additional cost for Teams. This new add-on service provides the following benefits:

Additional Meeting Types

  • Webinars – Webinars are different from a standard team meeting. Webinars allow the organizer to designate presenters and roles for participants. You can also create questionnaires for attendees, themed landing pages for registration, and view engagement reports. Lydon Solutions frequently uses Teams webinars for Microsoft 365 training and demonstrations of Construction Viz.
  • Town Hall – Town halls include all of the same features as webinars but provide the ability to deliver presentations for large-scale events with up to 20,000 attendees.
  • Virtual Appointment – Virtual appointments provide an all-in-one way to book and conduct virtual appointments. You can add a virtual appointment app to Teams to schedule and manage appointments using Microsoft Bookings. Teams Premium provides the additional benefit of SMS text reminders, waiting room branding, and analytics.
  • Controlled Content Meeting – CCM provides an additional layer of security for your meetings where you can add watermarks to audio, video, and shared content. You can also control who can record the meeting, utilize sensitivity labels, and prevent copying and pasting data from chats.
  • Live Event – Microsoft recommends upgrading to town hall events.

Other Premium Features

Immersive space (3D). While in a meeting, you can change the view to Immersive space (3D), which will render a Microsoft Mesh environment to interact with meeting attendees. You will need to have an avatar configured to make the most of this feature.

Branded meetings. You can create branded Teams meetings and backgrounds.

AI Meeting recap. AI-powered meetings and intelligent meeting recaps that automatically generates meeting notes, recommended tasks, and personalized highlights to help you get the information most important to you, even if you miss the meeting.

Final Thoughts on Microsoft Teams Premium

So, after reading about all of the Teams Premium features, you are thinking, “Get to the point—is it worth the additional cost?” As with my usual product reviews, the answer depends on the following:

  1. Do you want more robust meeting options such as webinars where attendees can register or present to large groups of people?
  2. Do you want to add another layer of security or custom branding to your meetings?
  3. Do you want AI to capture a summary of minutes and action items? It’s a neat feature that might save you time and frustration taking notes.

In Summary, Microsoft Teams Premium could be worth it to you and your organization if you would take advantage of its advanced features and extended meeting options.

Microsoft 365 is a powerful platform for managing all aspects of your business and operations. Due to its scale and breadth, it can be a little intimidating. You can reach out to Lydon Solutions for a free one-hour consultation where we can help you get on the right path for your organization.

If you want to learn more about using Microsoft Teams for construction project management, check out these Teams how-to articles:

Lydon Solutions is Keeping You in the “Loop” for Construction: Microsoft Loop Part II

Reviews |

I've been trying out the latest updates to Microsoft Loop, and I thought it might be a good time to update the post I provided last year.

Microsoft Loop is a very interesting app that has a bit of an identity problem.

So, what is Microsoft Loop?

For those who are not familiar with Microsoft Loop, "it is a collaborative app that enables teams to think, plan, and create together across various apps and devices." Translated: Loop is If OneNote and Planner had a baby, but it gained mutant powers that allow it to work across Microsoft 365 apps.

Microsoft made Loop generally available in November of 2023. The word on the street is that Microsoft created Loop to compete with Notion, which is a productivity and note-taking application that has over 20 million users and is worth over $10B.

There are three main elements of Loop:

Loop workspaces

Workspaces "are shared spaces that allow you and your team to see and group everything important to your project, making it easy for you to catch up on what everyone is working on and track progress toward shared goals."

Workspaces are like OneNote sections where you can organize your work by project or client. Within workspaces, you create pages for each day or possibly a meeting minute.

Loop pages

Pages "are flexible canvases in the Loop app where you can bring together people and all your components, links, tasks, and data. Loop pages can start small and continue to grow to match the size of your ideas. Loop pages can be shared across M365 apps as a link or as an embedded Loop component."

Think of Loop pages like OneNote pages where you add notes, create meeting information, and so on.

Loop Components

Components are "portable pieces of content that stay in sync across all the places they are shared. Components allow you to collaborate in the flow of work — on a Loop page or in a chat, email, meeting, or document. They can be lists, tables, notes, and more — you're always working with the latest information in your preferred app, like Microsoft Teams, Outlook, Word, Whiteboard, and the Loop app."

Think of components as stand-alone widgets that perform one or more functions like capturing notes, status tasks, creating a checklist, or all the above. If a component is created in Loop on a page, it can be shared with other apps to collect data from users and/or report progress. If you create a component outside of Loop in another application, it can still be shared and embedded into other apps, but it does not reside in the Loop application.

Takeaway. If you want to manage all your Loop components from one location, create them in Loop and then share them with users or other applications. Further, if you need specific functions (checklist, table, etc.) to be able to be updated across multiple applications, create them as components within a Loop page instead of just inserting them in a Loop page.

New Microsoft Loop Features

Microsoft has added a host of new features to Loop since 2023. Those include:

  • Create Loop page templates so you can reuse them in workspaces.
  • Create rules on tables to send workflows to Teams and Outlook.
  • Page inserts new features:
    • Now, you can insert dates, callouts, code, table of contents, and a divider.
    • New headers, including collapsible headers.
    • New templates, including a voting table, progress tracker, Kanban board, and Teams retrospective.
    • New Media: Add images and record a video. Even draw and add text to your media.
    • New app intergrations: GitHub, Microsoft Planner, Jira, and Trello.
  • New locations to embed components: Add components to Outlook desktop, Word, and Whiteboard.
  • Print pages: Although it seems to be hit or miss when this menu item appears.
  • Copilot for Microsoft 365 in Loop can help you get started with brainstorming, content drafting, and more.
  • The Loop app is available for Android and IOS. It's a very clean and intuitive modern app.

Advantages of Microsoft Loop

So why use Microsoft Loop over something like OneNote?

Extensibility and sharing

Loop workspaces and pages can be shared and updated in real-time by multiple users. If you create Loop components, you can add them to applications such as Teams chat, email (even Outlook desktop), or a document to collect or report data.

Create page templates

You can create page templates that can be reused in your workspaces.

Rules

You can easily add rules on pages or component tables to send off emails or Team chats. Users can then provide updates from those applications in real-time. For construction folks who might not be tech-savvy and do not want to go into a system, bringing Loop to them in their day-to-day applications is a huge plus for adoption.

Embed other applications

Applications can be inserted into Loop. For example, you don't have to go to Planner to create tasks; you can insert Planner into a Loop page or component.

Other factors to consider

Price

  • Loop is included in Microsoft 365 Business Standard, Premium, E3, E5, A3, and A5.
  • Loop workspaces and pages take up storage. Check with Microsoft for the latest pricing on additional storage if needed.

Storage

  • As of 25 June 2024, Loop workspaces and pages will now count towards an individual's Microsoft storage quota. Loop workspaces no longer have a 5GB maximum size.
  • Loop components created in Teams and Outlook are just .loop files (earlier versions of Loop-created .fluid files) stored in the creator's OneDrive. A file being in OneDrive means that users can create, discover, and manage Loop components (.loop files) as easily as any Office document.

Availability

  • To create Loop components, chat or email creators must have a OneDrive account.
  • Integration of Loop into other Microsoft 365 apps only includes Teams, Word, Outlook, OneNote, and Whiteboard at the moment.

Access

  • Microsoft 365 Guests can't view or collaborate on a Loop component.
  • External recipients of emails can't view or collaborate on a Loop component.
  • Workspaces can be shared with Guest Users.

In Summary, Microsoft Loop is a unique application. It's a little of this and a little of that. It shines with Loop components that can be created in Loop and then added to chats, documents, and emails to collect feedback.

While Loop doesn't seem to have received the reception Microsoft has probably expected, I have seen it used to collect meeting minutes on some projects. Time will tell regarding the future of Loop. I can see a day when OneNote absorbs the features of Loop or the other way around, and I think that will jumpstart adoption.

If you are looking to implement a Microsoft 365 application such as Loop to supplement your construction projects and need some help, you can request a free one-hour consultation with Lydon Solutions below. If you need a turnkey construction management solution for Microsoft 365, check out Construction Viz and click to request a demo.

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